Wedding Guide: Seating Plan Strategy

Wedding guide seating plan

Wedding guide seating plan

The seating plan is one of those mildy tedious tasks that most people would prefer not to do. It can be an emotionally draining task that you will eventually have to face on the road to planning your wedding.


Because, between family feuds, single friends, and guests who do not speak English or like each other very much, well, you get the picture… Here’s a little info to help you on your way.


The Who

Formal Seating Plan vs. Free Seating

Yes, this is a choice. Having a formal seating plan is completely dependant on your personal preference and wedding style. Please remember that some guests don’t like to be told what to do, but if your meal is not a buffet style event, creating an official seating chart is necessary and will help ensure that no one feels left out.

Family Tables

Sitting both sets of parents down together on a large table symbolizes their new unity. however, if the numbers don’t make sense, each side of the family can always host their own table.

Friends and Extended Family

The age-old question is whether to seat friends who know each other at one large table or to divide them up so they meet new people. I believe that the best solution is to do a little bit of both. Seat some friends together while mixing in some new faces. Consider people’s personalities and do your best to seat accordingly.

The How

Escort Cards

Used most often, escort cards include the guest’s name and their table number. They are usually displayed at the entrance to the reception area so guests can easily identify them.

Seating Chart

A seating chart can be used in lieu of escort cards. Chalkboard or large frames on easels are often used in this application. Names are displayed alphabetically.

Place Card

Place cards can be used in addition to escort cards or a seating chart. This simply means you’ll actually be deciding which seat at the table a specific guest will occupy.

The Floor Plan

You should always request a floor plan that outlines table sizes and locations from your wedding planner or venue event manager before starting your seating chart. This will help you be sure you’re placing the correct family tables near one another and so on. I also suggest not only printing out a master seating plan with names and table assignments but also labeling how many people are assigned to each table on the master floor plan.

We hope you found this article useful. If you have any questions or tips you would like to share with our other brides, feel free to comment below. 

For more styling tips and ideas, visit our wedding showroom My Bridal Centre in Brisbane, Australia.

If you would like to talk to one of us on the team, you can contact us via our Facebook page or fill in this form.

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